Electronic Discovery Preparedness (EDP) Consulting
eMag Solutions offers Electronic Discovery Preparedness (EDP) Consulting for Companies, Law Firms, and other business entities to ensure compliance with rules and regulations governing Electronically Stored Information (ESI) discovery and retention policies.
eMag Solutions broad spectrum EDP Consulting service involves a two step process to help identify client-specific concerns and develop a customized solution. The process begins with a single day session where eMag consulting representatives travel to the client site, meet with the relevant parties involved in the formulation or management of the company's compliance, regulatory, or litigation preparation, as it relates to ESI to gather information about current practices, procedures and policies and evaluate the organization's current EDP.
During the initial onsite analysis, eMag consulting representatives will pose questions and gather data pertaining to retention policy, IT systems, operations, media and document management, quality analysis, regulatory issues, and litigation issues encountered or anticipated by the client. eMag representatives will also discuss any gaps in existing policies or areas of potential liability they have identified during the initial analysis.
Once the relevant information is obtained, eMag consulting representatives will meet with the relevant personnel to determine what the specific deliverables will be for the client. This can range from analysis of existing policies, management systems, and litigation readiness up to guidance relating to retention policies, building QA reporting into the existing operational framework and preparation strategies for anticipated or future litigation from either plaintiff or defendant positions.
eMag will carefully deconstruct elements gathered from the initial onsite meeting and craft a personalized set of solutions to meet the needs of the individual client. Based upon the timeline and defined deliverables agreed upon, eMag will utilize its 43 year history in ESI management and expertise in electronic discovery to provide precise guidance and recommendations to solidify business processes and policies in order to minimize risk of non compliance issues, limit organizational exposure, and shrink costs when litigation arises.
Specific Issues Addressed By eMag Consulting Services
- Retention Policy Review
- IT system backup policy
- Suitability of current storage environment
- Data and media retention/destruction policies
- Current tape usage for non disaster recovery purposes
- Operations overview and QA process
- Document Management System policy
- Types of litigations currently encountered
- Regulatory Issues (federal, state, local)
- Types of compliance issues currently encountered
- Examples of current litigation hold and preservation orders
- Current litigation and compliance workflow
- Litigation/Regulatory Response team members
- IT architecture and network topology
- Identify ESI sources
- Custodian outline by functional area and organization chart
- Email archiving system specifications
- Offsite long-term document and ESI storage