Departing Employee Data Capture Program
Forensic Imaging will allow the organization to view deleted files, printed documents, internet related files and hidden directories.
Background
Every organization faces the prospect of losing key executive talent and employees each year. eMag Solutions can help limit the risk of organizational liability from these departures.
Whether recruited by other organizations, terminated, or simply looking for other opportunities, top level managers and C-level executives depart corporations, leaving gaps in continuity and creating potential exposure and liability for actions undertaken during their employment. Mid-level employees also leave behind information on their computers that can be critical in addressing legal matters.
eMag Solutions is pleased to offer a proactive solution to safeguard against potential litigation, regulatory, or compliance liability through its forensics capabilities. The services contained in this program will allow corporations to create a legally defensible forensic image of the devices used by departing employee as part of the exit process and allow the information to be archived for as long as necessary.
Loss of Confidential Information
-US Businesses are estimated to lose $59 Billion due to intellectual property theft each year
-Protecting intellectual property and confidential information is critical in protecting & growing market share
-The number one risk factor associated with theft of confidential information is people in a trust relationship with an organization, namely current and former employees
-Too few companies focus on creating and implementing controls before it is too late
-Four top areas of proprietary data loss: Research & development, Customer lists and related, Financial, Strategic plans & road maps
-The average loss for different industries was estimated to be between $332K and $404K per incident
-Increasing employee mobility has a significant adverse impact on the ability to protect confidential information
-Mobile employees are defined as spending at least 50% of the time away from the office
-Typically 40% - 50% of workforce is considered mobile
The Departing Employee Data Capture program is designed for the capture, preservation, and analysis of electronically stored information (ESI) contained on the laptops, computer hard drives, and portable digital devices of departing executives and other employees. eMag Solutions will create a forensic image of the hard drive or ESI containing devices for any departing executive or key employee and store the information for 1 year on our network archive.
eMag also offers a full range of forensic analysis capabilities that can be used to examine the contents of captured ESI and proactively discover improper activities, deletion or extraction of files, internet sites visited, content downloaded, or a range of other information.
eMag ican copy computer hard drives of departing executives and search through e-mail messages that may be saved on a hard drive, including examination of e-mail files still saved on the system. This can even include saved screen shots from web mail accounts such as Yahoo!, Gmail or Hotmail.
Forensic Imaging allows an organization to view deleted files, printed documents, internet related files and hidden directories.
We Determine Such Information As:
- What files have been deleted
- Which applications were installed or uninstalled
- Which websites a user has visited
- When the computer was last used
- If data was copied off of the computer
eMag Can Retrieve Files Hidden By:
-File Renaming
-Password Protecting
-Encryption
-Compression
-Other techniques
This type of analysis enables companies to save money from the loss of confidential information, as well as reduce the risk of liability from potential lawsuits.
The Departing Employee Data Capture program will also allow human resource departments to defend against a litany of compliance, civil litigation, and wrongful termination suits by providing an analysis of relevant documents and files and identifying any improper activity by departed employees as well as revealing supporting documentation that can demonstrate the organization's continued compliance or absence of liability.
Impacting the Bottom Line
The Departing Employee Data Capture program can help identify any improper activity by departed employees, including:
- Extraction or deletion of files
- If data was copied off of the computer
- Internet sites visited and content downloaded
This program will help organizations defend against a litany of compliance, civil litigation, and wrongful termination suits, as well as reducing the costs of loss of confidential information
How the Program WorkseMag makes it very easy to save a forensic image of any device including laptop, computer, PDA, flash drive, or any magnetic or optical media. Devices can be sent to eMag for capture or an eMag forensic specialist can travel to your facility to capture the image.
eMag uses court approved methods of software capture and analysis, establishing forensic processes for collection and analysis that can sustain legal challenges and meet evidentiary standards.
Additional Steps You Can Take to Protect Against Loss of Confidential Information
- Create an internal committee to specify policies for managing confidential data and information
- Implement controls to ensure confidentiality and tailor policies for mobile employees, including limits on access, password login, and system monitoring
- Maintain a computer and email monitoring policy that addresses the special risks around mobile employees
- Develop policies regarding use of external storage devices with company laptops and transmission of company data to private email accounts
- As part of the exit interview process, departing employees should be reminded of their obligation not to copy, retain, disclose or use confidential data in any tangible or intangible form
- Preserve the contents of all laptops for mobile employees
- Create a forensic image of the departing employees hard drives and devices and maintain a library of such images for sensitive or high risk departures
Download the data sheet on our Departing Employee Data Capture Program
Contact us today to learn more.